Event agenda software

Event management apps come in all shapes and sizes—and promise all sorts of successes. Here, we're showcasing apps that save you time and energy when managing logistics, deadlines, and attendee engagement. The event management apps listed here are a combination of companion tools that can be used together for ultimate productivity as well as end-to-end event planning software. Different events require different functionality, but each of the apps featured here meets the following criteria:.

Eliminates the piecemeal approach to event planning by centralizing information in one place. Helps you collaborate and communicate with at least one of your key audiences, whether that's colleagues, vendors, or attendees.

Depending on the size of your event and your biggest pain points in planning, you'll want to select different event management software and even mix and match apps. To help you choose, here are the 10 best event management apps listed in rough chronological order of the average event planning process.

Eventzilla for streamlining registration. Explara for building a branded mobile app. Splash for customizing attendee communication. Eventbrite for connecting with Facebook. Bizzabo for an all-in-one solution. Social Tables for creating floor plans and venue visuals. Boomset for automated entry management. Socio for gamifying in-person attendee engagement.

Event Farm for measuring offline efforts. Best event management software for internal planning and organization. Everyone can access the workflow of their colleagues and see event planning progress at a glance from a single dashboard. Here's how it works: You create boards filled with Pulses task rows , each of which represents a different to-do item for your event.

You can then assign a staff member to the task and group Pulses together into categorized boards for each project. The built-in event management templates help you organize timelines, manage your budget, and coordinate speakers, while the individual Pulses let you track dates, event spaces, and registration numbers.

The combination means you're able to see the big picture without losing sight of the details. One of the best features of monday. Everyone involved can see every piece of communication about a particular task in one place, meaning conversations won't get lost or buried in email inboxes. You can also assign a customized email address to every task so that when you send an email to that address, the communication gets added to the internal feed in monday.

For a complete overview, you can zoom out and see each board laid out on a color-coded calendar. Connect monday. Best event management software for streamlining registration. Selling tickets is the first of many hurdles for event planners, and it's easy to get bogged down in the registration process. Eventzilla helps automate the registration process by creating embeddable widgets, managing attendee lists, and building attractive landing pages where attendees can sign up.

The no-frills dashboard means there's no tech know-how needed to set up a unique, branded registration page and start selling tickets right away. There are options to create customized sales widgets or buttons that can be added to a WordPress site, a Facebook page, or a Twitter feed by copying and pasting a line of code so attendees can buy with one click.

Further down the sales funnel, the event registration form can be completely written from scratch to gather all the information you need, whether it's specific food requirements or song requests for the DJ. You can then customize email communication with attendees based on ticket type. For example, you could send an email to all attendees who purchased merch in addition to their tickets.

At the checkout stage, Eventzilla integrates with major payment gateways, like PayPal, Square, and Stripe. Individual discount codes can be set up and easily applied for early-bird tickets or groups of attendees. And on the day of the event, attendees can download the app to manage their tickets and check in online.

Eventzilla Price : Free for free events. Connect Eventzilla to thousands of apps with Eventzilla's Zapier integrations. Best event management software for building a branded mobile app.

For event planners looking to create a digital world around their event, Explara is the best option. The integrated platform juggles tools that ten other apps might offer individually, helping you streamline registration, day-of-event engagement, and post-event reporting all in one place.

Even completely tech-phobic event managers can create a fully branded app experience for attendees to use on the big day. When you log into Explara, you'll see a dashboard with 15 tiles, each one allowing you to do something different like build a survey, create emails, or manage tickets. Once your event is added to Explara, you can then leverage all the other tiles.

To create your own event app, click the Connect tile. You'll enter your app name and description and attach a privacy policy, as well as upload an app icon and feature image for both iOS and Android.

The minimalist interface makes it easy to add extra modules to your app, like incorporating a game to encourage interaction during a session or creating an agenda.

You can also add images and videos, send emails and notifications, or reward users with points for completing certain actions.

And it's all done with a single click. To get a better sense of what's working for your attendees, there are built-in analytics that track app usage throughout your event. You can see app installs on iOS and Android, web views, image and video views, the most visited pages, top agenda sessions, and more.

You can always go back to the main dashboard page and explore the other tiles. You can design and print event badges, build a merchandise page to sell products related to your event, or create a "stay and track package" to share information on lodging for attendees who are traveling. Explara Price : Free day trial; 1. Connect Explara to thousands of apps with Explara's Zapier integrations. Best event management software for customizing attendee communication. Every memorable event makes a good impression from the very start.

Splash helps you create a customized landing page for your event, while the backend gives you everything you need to dig deeper into your guest list. You can tag attendees based on the data collected during the registration stage and their digital actions on the day of the event, or add your own tags at any point. You can send one-off marketing emails or automate custom and personalized event invites, reminders, updates, follow-ups, and more.

Organizers can choose between two different plans depending on their requirements: one for smaller events of up to participants with basic features, and one for larger events with a wider range of features. In addition to managing abstracts, organizers also use the Pro package's conference management software for scheduling, registration, administration, and invoicing, among other features.

Summary: If you're holding a research heavy academic conference and want a reliable tool for abstract management, ConfTool is worth looking into. However, it isn't currently accessible on mobile, and is designed to support only limited aspects of the event, rather than function as a comprehensive event management software. Boomset is an event attendance tracking tool that provides check-in, on-demand badge printing and guest list management system. In addition to allowing facial recognition check-in, organizers can also track attendees with RFID-enabled wristbands.

Using badges and wristbands, attendees can even purchase merchandise, meals, drinks during events. If you'd like to add a fast check-in tool to your current event planning software, Boomset is a good option to consider.

However, if you are hesitating to adopt a special device only for attendee check-in, first check whether your event management app provides a check-in feature with QR scanning. Summary: While suitable for a big festival or a crowded event that needs a fast check-in, you might not want to adopt a special device just for check-in.

If so, consider event management apps like Whova, which supports day-to-day check-in, session check-in, session capacity, and attendance management on smartphones. This popular resource for team communication has also been used for session interaction within events. Slack allows you to create different channels for various topics within one workspace; so you can have private channels for your team to communicate, or public ones for attendees to use as discussion topics throughout the event.

In addition to group conversation, users can also message each other one-on-one, make video and voice calls, and share files through the app. Summary: A great way to get in touch in the moment, though it will be hard to keep any back-end planning organized. While the easy communication is a great benefit, it can also be annoying for attendees to switch between platforms. You may want to consider a platform like Whova that can integrate communication features with the rest of the event.

If you're into the 'to-do', 'doing' and 'done' task management approach for your event, you'll love Trello a project management software with a strong visual interface, simple usability, and easy-to-use collaboration features.

While communication within Trello is strong, it's not very powerful when it comes to allowing users the ability to take a step back and get a big picture of the entire event management process. It's also not specifically designed as an event management tool, and there is no master calendar view for a bird's eye picture, only a task-by-task view. Summary: A good tool to track the progress of each task throughout your event planning. While it can be used for some aspects of event planning, it's hard to see the entire project status for event or conference management.

Wix is a popular website-building tool used by organizers to create event webpages. It offers pre-made themes and templates, some designed specifically for event websites , and is fully customizable. However, while it definitely simplifies website building, you still may experience a bit of a learning curve using Wix for the first time.

Summary: Wix is a general website builder, not an event planning software, but there are a few built-in themes for event websites. Still, its content management isn't integrated with any other event management tools. As an alternative, you may want to look into all-in-one event management systems, such as Whova, that will auto-update your web content e. Whova also provides an easy-to-use event website builder with many templates.

A live poll increases attendee engagement and participation, so many event apps and conference management tools also provide live poll features. Summary: Slido is a specialized mobile app that can collect attendees' questions or get feedback through live polling. One such way to cater to attendee engagement is by creating persona buckets that map back to the various high-level personality types that attendees might share.

By bucketing, organizers can be prepared for as many outcomes as possible which, yes, add more work pre-event in the form of surveys and the like , while ultimately creating a much more personalized experience. Experient helps event planners design and execute incredible industry events and has been at it for over 45 years.

Each map highlighted different specific elements each day of the conference that personalized the event at every stage. Meanwhile, for the Instagram-savvy Post-Masters, people who are extremely active sharing experiences on social media, the event planners organized recommendations for the best local entertainment and set up idyllic backdrops for photo-ops.

While attendees are looking for more control over their schedules, planners can easily meet this need by offering a wide variety of content and interaction at different locations both in and around the venue. Many venues have the options of portable walls, which means, with a little bit of imagination and decor variation, planners can create what feels like a space within a space.

IMEX is widely known for their smaller, themed stations that give attendees choices and allow them to engage with the content and learning formats that interest them most. Some of these stations include Campfires, where small groups could interact with speakers and each other in an intimate, camp-like setting, and a Lunchtime Live Zone, where live entertainment like VR and slow-motion booths provide a fun mental break from larger sessions.

Meanwhile, the Research Pod allows industry experts to engage with the latest tech trends, and the Play Room provides ample exposure to the latest tools in experiential learning.

In , guests were offered smoothie shots at the rotating event entrance, entertained by Cirque du Soleil performers, had food trucks of all cuisine types to choose from, gelato delivered on Vespas, and so much more. We hope these ideas for personalizing events will help you plan more engaging, creative events in the future. After all, as the needs and wants of attendees evolving, so too must events. Luckily, there are plenty of event planning resources that are evolving right alongside of events, helping planners turn their visions for those events into engaging, innovative realities.

Up next, discover unique gala ideas , and how to crowdsource content for any event. Personalized event agendas and experiences take priority.